Termination agreement template
The parties end an existing agreement by consent: end date, final payment, returns, a limited release and what survives. A sample contract you can read in full, edit in QuoteBill and sign online with a secure link.
Sample — review with a lawyer · Simple electronic signature with an audit trail
Who it is for
For two parties to an existing contract, such as a service, supply or freelance agreement, who want to end it by consent and settle the last payment, the returns, the handover and what still applies.
What it covers
12 clauses, in this order. Each one is in the sample text below, and you can edit, remove or add clauses before you send.
1. The agreement being ended
Blanks for the agreement, its date, its subject and any amendments or orders that belong to it. The parties end it by consent instead of letting it run or terminating one-sidedly.
2. End date
A blank for the date the agreement ends. Until then both sides keep performing as before; from then on nothing more is owed under it, except what this agreement keeps alive.
3. Final payment
Blanks for who pays whom, how much and by when, as the final settlement of everything owed up to the end date. Beyond that amount nothing more is owed, and a price schedule, if any, lists the final amounts.
4. Return of materials and data
Within a set number of days each side returns or deletes the other’s materials, documents, equipment, access credentials, data and confidential information, and confirms it. Copies kept by law or in backups stay confidential.
5. Handover of unfinished work
A blank for what unfinished work is handed over, in what state and by when. It is taken as it is, without warranty of completeness unless an exception is written in, and questions are answered for a set number of days.
6. Release of claims
The sides give up only the claims a blank describes, and nothing more. Not released: the duties in this agreement, surviving clauses, claims for intent or fraud, and claims the law does not let anyone waive.
7. Surviving clauses
Confidentiality, intellectual property and licences, payment of what this agreement owes, warranty and liability for delivered work, law and disputes, plus a blank for others, keep applying after the end date. Everything else ends.
8. No admission of fault
The ending is by mutual consent. Nothing in the agreement admits a breach or fault by either side, and neither may present it as such.
9. Ongoing contacts
For a set number of months each side keeps a named contact for questions about invoices, handed-over work, warranty or data, answers within a set number of business days and reports any change of contact.
10. Statements to third parties
A blank for the neutral wording both sides use to tell customers, suppliers and others about the ending. Neither side speaks negatively about the other in connection with the agreement or its ending.
11. Entire agreement and amendments
This agreement and any price schedule are the whole deal on the ending and prevail over the original agreement where they differ. Changes need both sides in writing or electronically; notices go to the stated addresses.
12. Governing law and disputes
The law you name applies. The sides first try to settle a dispute in good faith, and otherwise the courts you name decide.
A price schedule is optional: add one if you want the amounts in a table, or write the agreed amount into the payment clause.
The sample text
The whole sample, as QuoteBill starts it. Text in double square brackets, like [[10]], is a blank to fill in or check, and QuoteBill does not let you send a contract while one is left. The clause text is written in English, Korean, Japanese and German; in other languages a contract starts in English for you to translate.
Read the sample text
Termination Agreement
Parties: First Party · Second Party
1. The agreement being ended
The parties concluded [[Name of the agreement, e.g. Service Agreement]] dated [[Date of the agreement]] concerning [[Its subject, e.g. maintenance of the client’s website]] (the “Original Agreement”), including [[Amendments, orders or annexes that belong to it, or write: none]]. They agree to end the Original Agreement on the terms of this agreement, instead of letting it run on or terminating it one-sidedly.
2. End date
The Original Agreement ends on [[End date]] (the “End Date”). Until the End Date the parties keep performing it as before, unless this agreement says otherwise. From the End Date neither party has to perform under the Original Agreement any further, except for the obligations this agreement keeps alive. [[Optional: if performance has already stopped, say since when]]
3. Final payment
[[Which party]] pays [[Which party]] [[Amount, or: the amount in the price schedule]] by [[Payment date]] as the final settlement of everything owed under the Original Agreement up to the End Date, including work done, deliveries made and approved expenses. The paying party receives an invoice for it where the applicable tax rules require one. Apart from this amount, and from what this agreement itself provides, neither party owes the other any further payment under the Original Agreement. If this contract has a price schedule, it lists the final amounts, which are paid on the payment terms stated in this contract.
4. Return of materials and data
Within [[14]] days after the End Date, each party returns to the other party, or deletes at the other party’s choice, the materials, documents, equipment, access credentials, data and confidential information it received for the Original Agreement, and confirms in writing or in electronic form that it has done so. Copies a party must keep by law, and copies that remain in routine backups, stay confidential until they are deleted.
5. Handover of unfinished work
Work under the Original Agreement that is not finished on the End Date is handed over as follows: [[What is handed over, in what state and by when, e.g. all design files as they stand on the End Date, within 7 days]]. The receiving party accepts the unfinished work as it is, without warranty for its completeness, unless the parties agree otherwise here: [[Agreed exceptions, or write: none]]. For [[30]] days after the End Date, each party answers the other’s reasonable questions about the handed-over work.
6. Release of claims
The parties release each other from the following claims arising from the Original Agreement, and only from these: [[Describe the released claims, e.g. all claims known to the parties on the date of signing, or write: none]].
Not released are: the obligations under this agreement; the obligations that survive under the clause on surviving clauses; claims based on intent or fraud; and claims that cannot be waived under the applicable law. Claims not described above remain as they are.
7. Surviving clauses
The following clauses of the Original Agreement continue to apply after the End Date for the periods stated in them or, where none is stated, as the applicable law provides: confidentiality; intellectual property and licences already granted; payment and invoicing for amounts owed under this agreement; warranty for work delivered and liability; the governing law and dispute clauses; and [[Other clauses that survive, or write: none]]. Everything else in the Original Agreement ends on the End Date.
8. No admission of fault
The parties end the Original Agreement by mutual consent. Nothing in this agreement is an admission by either party that it breached the Original Agreement or is at fault in any way, and neither party will present this agreement as such an admission.
9. Ongoing contacts
For [[6]] months after the End Date, each party keeps a contact person available for questions about the Original Agreement and its ending, such as invoices, handed-over work, warranty or data: for the First Party [[Name, role and email]], for the Second Party [[Name, role and email]]. Each party answers such questions within [[10]] business days and tells the other if its contact changes.
10. Statements to third parties
The parties inform customers, suppliers and other third parties who need to know about the ending in neutral terms, along these lines: [[Agreed wording, e.g. the parties have ended their cooperation by mutual agreement as of the End Date]]. Neither party makes negative statements about the other party in connection with the Original Agreement or its ending.
11. Entire agreement and amendments
This contract, including any price schedule, is the entire agreement between the parties on the ending of the Original Agreement. Where it differs from the Original Agreement, this agreement prevails. Amendments are valid only if both parties agree to them in writing or in electronic form. Notices under this agreement are given in writing or by email to the addresses stated for the parties.
12. Governing law and disputes
This agreement is governed by the law stated under Governing law. The parties will first try to settle any dispute in good faith. Otherwise the courts stated under Jurisdiction decide, unless mandatory law provides otherwise.
Payment terms
[[When and how the final payment is made, if any]]
Governing law
[[Country or state whose law applies]]
Jurisdiction
[[Courts that decide disputes, e.g. the courts of your city]]
How to use it
Choose the template
Press the button to use this template. If you are not signed in, you first sign in or sign up for free and then come straight back to it.
Start a draft
The new-contract page opens with this template marked. Press its card to create a draft. Your company details fill in Party A, and you fill in the blanks, the other party and, where the template has one, the price schedule.
Send it for signature
You sign first, then send each signer a secure link and, by another route, an access code. Signers need no account.
Next steps
Your client opens the link on any device and needs no account. See what the signing looks like on the E-Contracts page, and read which kind of electronic signature is enough for which document.
Already signed? Make the invoice from the signed contract: the parties and the price lines carry over, in full or for a deposit. The guide on turning a quotation into an invoice shows how to review the new draft, its dates and the PDF.
What it is, and what it is not
QuoteBill creates a simple electronic signature with an audit trail. In the EU, the UK, the US and Korea a signature is not denied legal effect only because it is electronic, and in Japan most contracts need no particular form at all. What a simple electronic signature proves in a dispute depends on the evidence behind it, and some documents need another form.
It is not a qualified or advanced electronic signature, and QuoteBill does not verify who the signers are. It records the use of the link and access code you delivered, so anyone who has both can sign. The signature certificate lists every link issued and, for each action by the sender or a signer, its IP address and browser where they could be read.
Some documents need another form. Wills, many real-estate transfers, guarantees and some employment documents must, in some countries, be handwritten, notarised or signed with a qualified signature. The templates are samples, not legal advice: review them with a lawyer.
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