Contractor invoice template

Prepare a contractor invoice for labor, materials and approved change orders. Edit quantities and prices, review tax settings, then export PDF.

Templates by industry

  • Site labor
  • Construction materials
  • Change order

Preparation guide

Separate site conditions, measured quantities, material specifications and changes so quoted scope can be compared with completed work.

Deliverables and line items
Site labor, Construction materials, Change order: record the quantities actually supplied and the service period.
Site and measured quantities
Record the site, work zones, areas, lengths or counts, and access hours.
Materials and work stages
Specify materials, labor, removal, disposal and making-good allowances, and completion criteria for each stage.
Scope to agree
Link dated labor hours, used materials and approved change-order references to the original contract.
  • Agree how quantity changes following measurement or drawing revisions will be approved.
  • Confirm client-supplied materials and work that other contractors must finish first.
  • Match completed work to the order or approval record, and confirm the payment due date and amounts already received.

  1. Confirm scope and quantities

    Example: reconcile the approval and work record for "Site labor" to establish the quantity for this invoice.

  2. Record delivery and acceptance

    Check completion for every line, including "Change order". Confirm completed quantities, site photos, agreed test results and any remaining remedial work.

  3. Send the billing record

    Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.