Florist invoice
Invoice template for florists: table floral arrangements, entrance floral arch and floral installation. Fill it in online or download Excel or Word.
Templates by industry
- Table floral arrangements
- Entrance floral arch
- Floral installation
Preparation guide
Example workflow
Confirm scope and quantities
Example: reconcile the approval and work record for "Table floral arrangements" to establish the quantity for this invoice.
Record delivery and acceptance
Check completion for every line, including "Floral installation". Confirm actual operating hours and supplied quantities with the event contact and record approved extras.
Send the billing record
Send the final charges, delivery reference and due date to the customer, then reconcile payment against the invoice number.
Florists send this invoice after decorating an event, such as a wedding reception or a company dinner. Table centerpieces are counted per table, the entrance arch is a single piece usually built on a hired frame, and the installation line covers the team’s time setting up at the venue. Florists often return after the event to collect vases and frames, so note the collection time and whether missing or damaged hire items are charged.
Fields to prepare
- Deliverables and line items
- Table floral arrangements, Entrance floral arch, Floral installation: record the quantities actually supplied and the service period.
- Table floral arrangements
- Enter the number of tables as the quantity and describe the arrangement, such as low centerpieces in seasonal flowers.
- Entrance floral arch
- Describe the arch size and the flowers used, and whether the frame is your hire stock to be collected after the event.
- Floral installation
- Give the setup time and team size at the venue, and whether clearing the flowers after the event is included.
- Event details and time
- Record the date, venue, attendance, and setup, rehearsal, operating and removal times.
- Staffing and supplies
- Specify staff counts and hours, supplied items and the responsibilities of external vendors.
- Scope to agree
- Record table-arrangement counts, arch specifications, installation locations and removal and rental-frame collection scope.
Before sending
- Does “Table floral arrangements” show the quantity actually supplied, not the quantity first quoted?
- Is “Entrance floral arch” charged at the rate the customer agreed to, with any change approved?
- Is “Floral installation” finished and accepted, or does it belong on a later invoice?
Show 3 more
- Agree when attendance and schedules are finalized and how later changes are charged.
- Check whether overtime, transport, setup and removal are included.
- Match completed work to the order or approval record, and confirm the payment due date and amounts already received.
Worked example with sample figures
The figures below are invented to show how the template adds up: 3 lines in USD, with an example tax rate of 8%.
| Item | Quantity × unit price | Amount |
|---|---|---|
| Table floral arrangements | 8 × $1,200.00 | $9,600.00 |
| Entrance floral arch | 6 × $95.00 | $570.00 |
| Floral installation | 3 × $95.00 | $285.00 |
| Subtotal | $10,455.00 | |
| Sales tax (8%) | $836.40 | |
| Total | $11,291.40 | |
Net amount $10,455.00, sales tax $836.40, total payable $11,291.40.
What the document must show
The details an invoice has to show, and why each one matters, are set out in the guide below.
The sales tax depends on where the work is supplied, so set the rate that applies to your customer before sending.
Official rate reference: US government: state and local taxes
Full requirements: How to write an invoice: a step-by-step example
Frequently asked questions
What if some flowers were substituted because of the season?
Mention the substitute in the line description, for example a similar rose in the same color. The price stays as agreed unless the client approved a change, and naming it avoids questions when the photos come back.
How do I charge for hired vases or frames that were not returned?
Add a line for each missing or damaged item at the replacement price your terms set, with the collection date on which it was found missing. Sending it with the event invoice is clearer than a separate bill weeks later.
Should bouquets and personal flowers be on the same invoice as the decoration?
They can be, but list them on their own lines, such as the bridal bouquet and buttonholes. Personal flowers are often paid by someone other than whoever pays for the venue decoration, and separate lines make that split easy.
How is the sales tax worked out on this invoice?
The worked example above uses an example rate of 8%: $836.40 on a net amount of $10,455.00, for a total of $11,291.40. The editor recalculates all three when you change a quantity, a price or the country.
Can I add my logo and signature?
Yes. The From section of the editor has a place for your company logo and for a signature or seal image. Uploading a picture needs a free account, and a member can keep both in settings so that every new document starts with them.
Read next
Reading for the Florist invoice: How to write an invoice: a step-by-step example and Invoice payment terms: Net 15, Net 30, due dates. The VAT and GST calculator works out the tax line for you.